Archives for February 2011

Highlights of the February 7, 2011 BCA Board Meeting*

Posted February 25, 2011 at 12:00 AM
*Important Note: The below highlights are reported based on unofficial notes taken by NRC representatives who attended the above BCA meeting. Although we believe the above reporting is reliable and strive for accuracy, we cannot assure 100% accuracy. It is recommended to all readers that they read the approved BCA Board Meeting minutes when published.

Member Voice
  • Helen O'Neill (McTyres Cove) noted she was speaking as an individual resident. She commended the BCA staff for the work being done on street and road signs. The green painted posts are much more attractive than the old wood and/or metal posts, and they are finally straight. She said she would like to see more emphasis on educating residents on the importance of the covenants. She mentioned that her new property assessment went down over 15% ($51,000) and said she is concerned that Brandermill in general took a much larger "hit" than most other developments in Chesterfield County. She also requested the utility covers in the community be painted the new green, and someone stay on top of VDOT to address road patches that are necessary.

Treasurer's Report

Dick Guthrie provided unaudited financial statements. The total variance is only one-half of 1% of budget. The Capitalization Fee and the original Capital Improvement Fund have been combined because capital projects are the only projects funded by this account.

Manager's Reports

Community Manager Pritz announced "Meet the Candidates Night" for March 16 as well as a County Comprehensive Plan meeting for residents for February 24 at Swift Creek Middle School. Diana Ragsdale was approved as the second member of the Marketing Committee.

Sign post painting: residential areas are first; signs along parkways are next. President Rowe said ALL utility boxes - painted dark green - are on the list to be done, after road signs are completed.

Committee Reports
  • Crime Prevention. Copper Hill residents are excited about launching their neighborhood watch program.
  • MPOC Project Updates. Community clean-up date is November 5, 2011 (rain date is November 12). RFPs were sent out for return by February 12, 2011 for the Landscaping updates at the main and back entrances. T-rack replacements have actually started.
  • Sarah Whitmore unveiled the draft logo and new tagline for Brandermill: A Waterfront Community. Sarah has been the sole Marketing Committee person who worked on researching this new "branding". The BCA Board approved the new design, and it will be added to Brandermill signs, web sites, and letterhead.
  • Bob Friedel announced he will not be a candidate for BCA Board next year.

Erosion Control Devices

Mr. Cash from Chesterfield County Planning Department sent an email that prompted this discussion by asking for standards to be established. The County will not accept applications if Brandermill doesn't have established standards. The Army Corps of Engineers approved a design for Woodlake ten years ago, with East-West approval. East-West has verbally given similar approval for Brandermill. The BCA Board discussed creating a standard, who will approve, who will enforce, how it would work if Brandermill owns the last 10'-15' of land before the water edge. Our documents prohibit installation of docks, so they are "erosion control devices" instead. The BCA Board decided to put the latest information out to the residents for comment and will have this topic on its March agenda.

Motion to Approve Roof Stain Covenant

The BCA Board members asked: "How/Who will determine compliance? How will it be enforced?" The language is subjective and costly to residents at this point. "What procedure will be used to determine the extent of stain that would require cleaning?" It was suggested that using similar language to existing covenants for siding be considered. The BCA Board decided to carry this issue over to its March agenda to give residents time for feedback.

Committee Code of Conduct

Code was passed with minor changes to wording. Item #2 was amended to read "act with integrity in relationships that pertain to BCA activities", and Item #6 was amended to change "even-handed" to "fair".

Capital Improvement Fee Referendum

Community Manager Pritz suggested putting this on the ballot as a referendum for Association members for the upcoming April meeting. This money is paid by buyers of homes new to Brandermill. Brandermill-to-Brandermill purchasers will NOT pay this fee. This fee is the sole funding base for capital improvements, and it will be equal to no more than the annual assessment.

Pool RFP Discussion
  • Bobby Joyner (Whispering Oaks) Feels universal pool access ("UPA") won't increase the value of one's home, even though it would enhance value of the Brandermill community. He stated he was concerned that the pool facilities are not sufficient to handle the influx of people if we go to UPA.
  • Helen O'Neill (McTyres Cove) asked if other options had been considered such as staggering membership attendance, perhaps allowing some to purchase limited number of pool usage (for a lesser amount), utilizing a punch on a membership card.
  • Director Livingston discussed timeline and actual questions in the RFP to get answers from a professional. The BCA Board approved the issuance of the RFP for pool analysis.

Meeting Announcements

Meet the Candidates hosted by the NRC
March 16, 2011
7:00 p.m.
Brandermill Woods

Chesterfield County’s Proposed Fiscal Year 2012 Budget Overview
Mr. Warren is hosting a Clover Hill District meeting on the County FY 2012 budget on March 10, 2011, 7:00 p.m. at Clover Hill High School.

Information Packet for February 7, 2011 BCA Board Meeting

Posted February 7, 2011 at 9:09 AM
The information packet for the upcoming BCA Board meeting is now available. Due to the size of the packet, the NRC has subdivided it into three parts.

Part 1: 20110207-Part1-Board-Packet.pdf
  • Agenda
  • Minutes of January 3 and January 13, 2011 meetings
  • BCA 2010 Financial Statements

Part 2: 20110207-Part2-Board-Packet.pdf
  • Community Manager and Department Reports
  • Community Character Committee Reports
  • Natural Resources Committee Report

Part 3: 20110207-Part3-Board-Packet.pdf
  • NRC Report
  • Branding/Logo for Brandermill
  • County E-Mail: Water Dependent Uses/Docks Standards
  • Proposed Standard for Roof Stains
  • Proposed Code of Conduct for Committees
  • Proposed RFP to Determine Cost to Analyze BCA Pools
  • Community Improvement Grant: Gleneagles Homeowners Association

We encourage residents to attend BCA Board meetings to learn of Brandermill "happenings". For a quick snapshot of what the BCA Board will be discussing, read the attached agenda.