Archives for September 2012


Brandermill Community Meeting

Posted September 21, 2012 at 1:16 PM
Mark your calendars now for this important Community Meeting hosted by the NRC!

Community Meeting
"THE FUTURE OF BRANDERMILL POOLS"
Tuesday, September 25, 2012
7:00 p.m.
Brandermill Woods


Program includes:
  • A presentation (10 minutes) by Finance Committee Chair Buddy Whitfield who will explain the BCA budgeting process. Learn how the first draft of the 2013 budget (to be presented at the October 1st BCA Board meeting) will be generated based on this process and how budgets are finalized.
  • A PowerPoint presentation (20 minutes) by Director Jason Livingston: "Determining the Path Forward for the Brandermill Pools". Director Livingston will explain why gathering information through the recent pool study RFP is important to making decisions about our pools. This information will include determining what continuous investments are involved in the BCA owning safe and compliant pools, as well as opportunities to enhance the pool experience for its members. Consultants are also asked to evaluate the capacity of our pool facilities to help resolve the question of what membership model (membership vs. universal access) works best for Brandermill. Come learn what questions are still before the Board in their determining what path to take for our community pools.
  • Attend and enter a drawing for seats onboard a Wine and Cheese Cruise on the BranderBelle on October 27. Relax and enjoy the beauty of Brandermill!

Highlights of September 10, 2012 BCA Board Meeting*

Posted September 14, 2012 at 1:10 PM
*Important Note: The below highlights are reported based on unofficial notes taken by NRC representatives who attended the above BCA meeting. Although we believe the below reporting is reliable and strive for accuracy, we cannot assure 100% accuracy. It is recommended to all readers that they read the approved BCA Board Meeting minutes when published.

After calling the meeting to order, President Guthrie led meeting attendees in a minute of silence in remembrance of 9-11 and those who lost their lives.

He then introduced Dianne Smith, School Board Member representing Clover Hill District, Chesterfield County Public Schools and Dr. Calvin Frye, Principal, Swift Creek Middle School. In addition, Ms. Smith recognized Dianne Cardea (Winterberry) as the "spirit of everything in outreach and volunteerism and a definite friend to Chesterfield County Public Schools" and Wendy Parker as her "Brandermill go-to person." Ms. Smith also introduced Gretchen Sutphin as the new Community Outreach Coordinator, who will work to re-energize volunteerism in Chesterfield County and to build mutually beneficial relationships between the schools and the community.

Member Voice
  • Alan Manden (Huntsbridge) addressed the issue of varying heights of the new mailboxes which, he feels, create an unsightly streetscape. He was also concerned about the Board approving $5,000 last month to get dredging permits at The Landing. He stated that approval of these monies meant that the Board either approved approximately $100,000 to dredge The Landing or just threw away $5,000. He suggested the dredging at The Landing did not yield as much benefit to the whole community as possibly universal access to the pools. He asked the Board to "stop kicking the can down the road" and to make a decision on the pools.

President's Report
President Guthrie noted that he had received a letter from former Community Manager Jane Pritz, stating appreciation for her reception and her photo retirement gift. He thanked those involved, especially Director O'Hanley and Staff member Jennifer Strader who organized the well-attended event.

Director's Reports
Director O'Hanley reported that the August County meeting led by Supervisor Art Warren was well attended. Bill Dupler, Deputy Administrator of Community Development, Chesterfield County, stated that the BCA did nothing wrong. He said that the fault laid in the fact that the County did not have any experience with signs in a VDOT right-of-way, and it was not until the sign was completed that it was discovered that signage (not the size of the physical sign itself but the lettering) exceeded the maximum County-allowed size (100 sq.ft.).

There are two more County meetings to be held before a final decision on the roundabout can be made. The next meeting is a meeting hosted by the County Planning Department, scheduled for Tuesday, October 16 at 6:00 p.m. The Board asked residents to attend and to support the roundabout sign.

Note: The cost to Brandermill for adjusting the signage is roughly $4,300, while the cost of removing the entire sign is about $17,000.

Directors Rowe and Hillman thanked Brandermill residents who attended the August meeting.

Director O'Hanley also noted that resident Jim Strader (Timber Ridge) has volunteered to assist in promoting proactive news releases and media responses for Brandermill. She thanked Jennifer Strader, BCA Activities Director, for the fun activities at the pool and the Green Market. The doggie paddle was a great success as is the Green Market which continues through October.

Treasurer's Report
Director Hillman presented the first draft of the proposed budget to the Board (see pages 7-10, September 9, 2012 Board Packet). The total 2013 income is projected to be about $2,800 more than this year. The "salaries" line item of this draft budget reflects a 2.5% increase in salaries, an increased salary for the new community manager as well as a decrease in one full-time personnel position. A reduction of another full-time position to half-time was recommended by Staff but was not accepted by the Board, adding about $31,000 to the proposed 2013 salaries. Cost of "liability insurance" increased in 2013. The existing "Landscaping - Mowing" contractor has notified the BCA that it cannot renew its agreement under current pricing, so it is estimated that there will be an increase of $4,000 for lawn mowing (a RFP has been issued) in 2013. Director Hillman concluded by saying without adding any 2013 MPOC projects or Staff-recommended projects, the existing draft budget is presently showing a deficit of $42,260 which may require a 2.5% assessment increase.

Director Rowe expressed concern about a reduction in "computer services" and possible broadband requirements as we expand Brandermill's communications, covenant enforcement, and web presence. She also asked about the "Master Gardener/Landscape" being reduced in 2013. Acting Community Manager Raimo responded that the Master Gardener provides Brandermill's shoreline inspections.

Director Davis asked if Brandermill needed both an arborist and master gardener. It is his understanding that the shoreline/buffer zone regulations fall under the jurisdiction of the Chesapeake Bay Act and Chesterfield County. He commented that the planting of bushes which obstruct signage is not what he would have supported and urges that the Board elect to hire either an arborist or a master gardener (especially since the Community Character Committee is now involved in landscaping).

President Guthrie asked that Staff and the Finance Committee reduce the deficit by considering options proposed at this Board meeting. He also suggested that the 4th of July fireworks be reduced/eliminated. Director Bettin thinks that the fireworks display is a way to market Brandermill and would like to see the cost of employee benefits investigated. Director Davis would like the Finance Committee to present options that include (1) no salary increases and (2) no assessment increase.

Manager's Report
In addition to his written report (see pages 11-13, September 10, 2012 Board Information Packet), Acting Community Manager Raimo clarified that the newly implemented Common Interest Community Board (CICB) appeal process pertains to violations of State law, i.e., Code of Virginia, Title 55 - Property and Conveyances, Chapter 26 - Property Owners' Association Act.

The Board approved Tyler Barrus (Nuttree Woods) as a member of the Marketing Committee and Lisha Lawlor (Fox Chase), Lisa Payne (Quail Hill) and Amanda Yanovitch (Quail Hill) as new members to the Activities Committee, with Ms. Lawlor serving as chairperson.

Committee Reports
The Board approved the change in the charter for the Community Character Committee (see pages 17-18 of September 10, 2012 Board Information Packet).

Lions Club Fishing Tournament
The Board approved the Lions Club to conduct their fishing tournament at Sunday Park on October 13, 2012.

Pool Study Update
Director Livingston presented the pool study update. Because of the length of time that the pools have been discussed, he included some history and objectives of the present proposed pool study. Director Livingston will also give a presentation entitled "Determining the Path Forward for the Brandermill Pools" at the upcoming NRC Meeting on Tuesday, September 25, 2012, 7:00 p.m., Brandermill Woods. Mark your calendar and attend!

Community Manager Vacancy Update
Director Rowe stated they currently have 24 applications. Wendy Parker is the point of contact, and applications are being accepted through September 30, 2012. At that time, phone interviews will be conducted with the top 10-12 candidates. The process to develop the top 5-6 candidates are to be discussed during executive session later that evening.

Commercial Design Standards Change - Signage Market Square
The Board approved the change in the Commercial Design Standards regarding signage (see page 25 of the September 10, 2012 Board Informaton Packet).

Acting Community Manager, Check Signing Authority
The Board approved the authority of Acting Community Manager Al Raimo to sign checks for Brandermill operations, not to exceed $10,000.

Crab Fest

Posted September 14, 2012 at 1:10 PM
Saturday, September 22, 2012
4:00-7:00 p.m.
The Brandermill Church Parking Lot

Additional information about the Crab Fest is available at www.bmw-lions.org/crabfest.html. Tickets ($20/person or $60 for a family of four) may be purchased from any BMW Lions Club member or by contacting Alan Manden at 744-3428.

April 18, 2012 Minutes

Posted September 5, 2012 at 11:58 AM
Minutes of our April 18, 2012 meeting are now available for download.

Highlights of August 27, 2012 Finance Committee Meeting

Posted September 5, 2012 at 11:49 AM
The BCA Staff and Treasurer Frances Hillman have worked to generate a "base" budget (budget which reflects best estimates of income and expenses in the upcoming year) from which the Finance Committee will begin its work to propose a 2013 draft budget for BCA Board review. Presently the base budget shows a deficit, even without funding any of the proposed 2013 MPOC and staff-recommended projects.

To offset some of the 2013 project costs, funding may occur this year for BCA Board initiatives that directly impact those projects. These expenditures might include $15,000 for a marketing plan, $22,000 for resident curbside leaf pick-up, and $15,000 for pool RFP. Funding of those projects from this year's 2012 budget will probably come from a reduction in staff salaries.

One needs to note that assessment increases (if any) are based on how much is to be funded from the Operating account (versus the Capital Fee and Reserve accounts). It is the job of the Finance Committee to identify which projects can be funded outside of the Operating account, and as is normal, the job of the BCA Board of Directors to approve the final 2013 budget (income and expenses) no later than November 2012.

Update on Roundabout Sign

Posted September 5, 2012 at 11:49 AM
Thanks to all who attended the County-sponsored community meeting held in August to discuss the roundabout sign on Old Hundred Road and Brandermill Parkway. We are now down to the last two public meetings before getting a final decision on the roundabout sign from the County.

The next County public meeting is scheduled for Tuesday, October 16, 6:00 p.m. before the County Planning Commission. Please mark this date on your calendar now; more information will be forthcoming.

BCA Alert

Posted September 5, 2012 at 11:49 AM
The BCA recently notified us of a Brandermill resident who contracted the West Nile virus and was admitted to St. Francis Hospital for treatment. Precautions to avoid contracting this disease are shown on the BCA web site, and the Centers for Disease Control and Prevention has more information about the West Nile virus on http://www.cdc.gov/features/StopMosquitoes/.

Request for Proposal for Marketing Plan

Posted September 5, 2012 at 11:49 AM
The BCA has now published a RFP to seek responses from qualified marketing firms to provide a marketing action plan. For more information and to download the RFP, visit http://brandermill.com/?id=6409. Response deadline for this RFP is 5:00 p.m., September 12, 2012.