Archives for May 2014

Information Packet for June 2, 2014 BCA Board Meeting

Posted May 30, 2014 at 5:34 PM
The information packet for the upcoming BCA Board meeting is now available for downloading. Agenda topics include:
  • Discussion of Community Grant Request by Residents of Muirfield Green Place
  • Report on Pool Projects and Consideration of Funding Needs
  • Consideration of Change to Commercial Design Standards Regarding Signage at Market Square
  • Consideration of Advertising Agreement with Chesterfield Observer
We encourage residents to attend BCA Board meetings to learn of Brandermill "happenings". For a quick snapshot of what the BCA Board will be discussing, please read the agenda located on the first page of the Board Packet.

History Project Committee Presents to the BCA Board of Directors

Posted May 15, 2014 at 7:45 AM
At the May 5, 2014 BCA Board meeting, History Project Chair Tom Jacobson presented a brief slide show on the design of Brandermill. Originally designed in 1974, Brandermill continues to show its uniqueness as a well-planned community.

Click here to slides only.

Highlights of May 5, 2014 BCA Board Meeting

Posted May 9, 2014 at 6:04 PM
Important Note: The below highlights are reported based on unofficial notes taken by NRC representatives who attended the above BCA meeting. Although we believe the below reporting is reliable and strive for accuracy, we cannot assure 100% accuracy. It is recommended to all readers that they read the approved BCA Board Meeting minutes when published.

Newly elected President Davis called the meeting to order.

Treasurer’s Report

Treasurer Hillman commented that the report is included in the May 5, 2014 BCA Board information packet (see pages 10-17). She pointed out that the BCA is on budget through the end of the first quarter and noted that employee costs continue to run below budget due to conversion of a full-time position to part-time positions.

Manager’s Report

Community Manager Bailey updated the members on the status of the work on the pools. He noted that the contractor is continuing to prepare the pools for opening, although the work is running a little behind due to the recent rainy weather.

Pool revenue received to-date is $83,000 as compared to $89,000 at this time last year. However, the number of memberships sold is slightly ahead. He noted that this year’s revenue will hopefully be increased based upon the number of daily fees yet to be sold. He also noted that the BCA has taken steps to market the improved benefits of Brandermill pool membership. This includes a flyer distributed in Brandermill and an advertisement in the Chesterfield Observer.

Manager Bailey commented that members will see changes in the BCA’s handling of solicitation. He noted that the BCA has received a letter from The Watchtower Society's legal counsel. The courts have ruled that non-profit organizations such as The Watchtower can’t be prohibited from using the public roads within a planned community. He stated that members may, of course, require solicitors to leave their property. Contractors wishing to solicit within Brandermill still need to apply to Chesterfield County for a permit.

Committee Chair Reports

NRC Chair Joe Herbst reported that the NRC will conduct an NRC Board of Officers meeting at the BCA office on Monday, May 12, 2014 at 7:00 p.m. All members are invited to attend. The NRC officers will be discussing a number of topics including recruitment of members and the NRC’s involvement in the “40 Hands” volunteer project.

Community Grant Request by Muirfield Green Place

Tara Wagner representing residents of Muirfield Green Place sought approval of a community grant request to alter the appearance of a common-space island within their cul-de-sac. (See pages 20-26 of May 5, 2014 BCA Board information packet.) Wagner noted that this island currently has soil erosion problems as well as diseased and dying trees. Residents' children play in this area, but visibility into the area is impeded by the natural vegetation and overgrown bushes.

The residents are requesting financial support and the assistance of the BCA Maintenance staff to remove the diseased trees and to use the trunks to create a natural retaining wall at the lower end. They are also requesting the BCA Board’s approval to install a raised bed for a vegetable/herb/ flower garden to be maintained by the residents. Additionally, they would like to install a raised deck play structure with slide, swing set and picnic table. They are requesting that the bushes be removed and replaced at the borders with Hosta plants. The residents are also requesting the installation of pathways from the corners of the island to the interior proposed seating area and the use of cedar mulch throughout the play area.

Manager Bailey recommended up to $2,000 of BCA funding to support the proposal.

The Directors asked a number of questions regarding the proposal:
  • Who came up with the $4,000 total estimated cost of the proposal?
  • Who will review the work for adequate completion if the proposal is approved?
  • Do requests such as this need to go to the ARB?
    This was addressed by ARB Chair, Andy Wyman who advised that the proposal would need ARB review and approval. He commented that Nuttree Woods has a similar area which required ARB approval.
  • Director Pearson asked who will maintain the area?
    Wagner answered that it has been designed for low maintenance costs and labor.
  • Director Bettin asked what liability Brandermill assumes. He also added that $4,000 seems very inexpensive, and that, if the proposal is approved, he would want it to look great and have a positive impact on home values.
Director Pearson moved that the BCA Board defer a decision on this proposal until the June 2 BCA Board meeting to allow the Directors time for review. This motion was seconded by Hillman who also noted that the BCA Board must make sure that the proposal conforms to the community standards governing community areas.

The residents closed by asking the BCA to minimally have the dead trees examined by the staff.

Appeal by Mr. David Cox, 3907 Timber Ridge Road

Mr. Cox has been found in violation of the community standards governing exterior lighting due to a light post which he installed without approval by the ARB. The ARB reviewed his subsequent submission and appeal and has found that the lighting is too intense for a residential neighborhood and that the style of the lamp is inconsistent with the style of the home. (See pages 27-29 of May 5,2014 BCA Board information packet.)

During his appeal to the BCA Board, Cox maintained that he installed a lamp post similar to another in the neighborhood. He stated that the ARB had denied his application because the lamp did not conform in style to the style of his home.

Director Hillman commented that the neighbor’s lamp post sat much further back from the road. Cox responded that the Brandermill has no authority over the location of the lamp post since it is in VDOT's right-of-way. Director Leonard disagreed and noted that Brandermill indeed does have authority as to the location. Cox then stated that the only complaints have been regarding the style and intensity, not location.

Director Pearson reminded Cox that the matter is about the community’s written design standards.

Director Leonard asked if any issues had been raised by VDOT, and Cox responded in the negative.

Director Bettin asked how the appeal had come before the BCA Board. Cox responded that he had forgotten to apply to the ARB. There had then been a complaint made to the Association regarding lamping intensity. Cox added that he has spent a lot of money to improve his home and property.

President Davis asked if the neighbor had been cited for his lamp post. Director Hillman responded that the neighbor had not been cited because his lamp post was smaller, sat further back from the road, and is surrounded by natural landscaping.

ARB Chair Andy Wyman began his comments by saying that this appeal would not have been before the BCA Board if the applicant had followed the process and submitted a request to the ARB prior to installing the lamp post. The ARB would have denied the request for this particular lamp, but the ARB would have worked with the applicant to obtain the proper lamping for his property. Wyman noted that the installed lamp post is Victorian style, while the house is of a rustic, 2-story Colonial style.

The BCA Board deferred a decision on this appeal until its June meeting. The Directors urged that Cox should work with the ARB to come up with a lamp post that would be acceptable under the community design standards. Cox agreed to do so.

Presentation – History Project, Mr. Tom Jacobson

History Project Chair Jacobson commented that the History Project Committee had been established under the leadership of past Presidents Guthrie and O’Hanley. He then took the members and the BCA Board through a slide presentation emphasizing the following key points:
  • County officials and the developer devoted intensive study when Brandermill was proposed.
  • Zoning was approved by the county on May 8, 1974, allowing 6,201 dwelling units.
  • Key issues considered were protection of the reservoir and creation of a connecting road to Harbour Pointe. The creation of the road to Harbour Pointe was later dropped as a condition for approval.
  • Key design principles which make Brandermill unique and special:
    • Protect the reservoir. Water quality and beauty.
    • Neighborhoods designed between natural drainages.
    • Variety of housing styles both detached and attached.
    • Preserve and maintain forested character and open space.
    • Plan for traffic. Keep traffic out of neighborhoods.
    • Include bike and walking paths.
    • Residential access to the reservoir.
  • Jacobson expanded upon the key design principle of reservoir protection. This includes:
    • Maintenance of a natural shoreline which helps to preserve water quality.
    • Preservation of natural drainages. Houses located back and away from the shoreline and natural drainages.
  • Jacobson expanded upon the design and placement of housing.
    • 981 acres would be required to remain as open space. This is 40% of the total area of Brandermill!
    • Maintain forested areas along the edge of the reservoir in front of homes, along roadways, between houses and in critical areas.
  • Jacobson emphasized that the forested character is brought into the neighborhoods by including open space in the neighborhoods and by including forested medians in the roadways and in areas for shops, restaurants and services.
  • Traffic is controlled. No single family homes have driveways directly onto high volume roads. Very unique.
  • Brandermill’s unique design was created largely by Mr. Plaxco.
Jacobson concluded his excellent presentation by noting that the History Committee is collecting historical memorabilia for a history display as part of the 40th Anniversary. The committee is also planning to create a time capsule and conduct oral interviews with Brandermill pioneers. They also plan to create a History Timeline, Oral Outreach presentations and a Brandermill History book.

Note: Click here to download the presentation slides.

Report on Pool Projects and Consideration of Funding Needs

Community Manager Bailey updated the Directors on the progress of work on the pools. The rainy weather has slowed the work, but the contractor will be working on the weekends to catch up and complete the work on the pools by the opening date.

To-date the BCA Board has approved a total of $328,000 for repairs, maintenance, improvements and pool furniture for all three pools and pool buildings. Bailey requested the BCA Board approve additional spending of $43,500 for maintenance of the parking areas. Director Blom made a motion to this affect, and Director Hillman seconded the motion.

Director Leonard questioned spending this money before we know if people will attend the pools in increased numbers.

Director Pearson noted that this is the biggest item on the agenda and that there are too many numbers making it difficult to understand.

Director Bettin commented that the pools had been ignored for years making increased spending necessary.

President Davis called the question, which failed by a vote of 3:3 with Bettin, Blom and Hillman voting for and Davis, Leonard and Pearson against.

Highlights of May 5, 2014 BCA Organizational Meeting

Posted May 9, 2014 at 6:04 PM
Important Note: The below highlights are reported based on unofficial notes taken by NRC representatives who attended the above BCA meeting. Although we believe the below reporting is reliable and strive for accuracy, we cannot assure 100% accuracy. It is recommended to all readers that they read the approved BCA Board Meeting minutes when published.

Member Voice

Warren Ragsdale (Huntsbridge) commented that Brandermill has seen both good and bad leadership. He praised the past board for not kicking the can down the road on a number of important issues. He made a plea to the new board to keep BCA Board meetings efficient and asked the new president to keep the meetings on time, ending at a reasonable hour.

Mamie McNeal (Planter’s Wood) thanked Joan O’Hanley for her generous giving of time and leadership. She praised O’Hanley for being the most active BCA president in her memory. She also commented that some issues require extensive discussion and encouraged the BCA Board to continue to take the time necessary to thoroughly and openly discuss the issues.

Election of BCA Officers

Directors were elected for the following positions:
President: Charlie Davis
First Vice President: Greg Pearson
Second Vice President: Tom Leonard
Treasurer: Frances Hillman
Prior to the election, Director Davis gave a statement as to why he wanted to serve as president of the BCA Board.

Congratulations to all the officers! We look forward to an effective, productive year under your leadership.

NRC Officers Meeting

Posted May 7, 2014 at 9:52 AM
NRC Board of Officers Meeting
Monday, May 12, 2014
7:00 p.m.
Brandermill Conference Room

The NRC Board of Officers will be meeting to discuss the following agenda items:
  • NRC role in community meetings
  • Developing a membership plan to enlist more Neighborhood Reps and training of Reps
  • NRC role in "40 Hands"
  • Recruitment of NRC First Vice Chair
Membership is invited to attend.

Two BCA Board Meetings Scheduled for May 5, 2014

Posted May 2, 2014 at 2:30 PM
There are two BCA Board meetings scheduled for Monday, May 5, 2014 at the Brandermill Church.

The BCA Board Organizational Meeting will be begin at 6:30 p.m. at which time the BCA Directors will elect officers for the coming year. The information packet for this meeting is now available for downloading.

A regular meeting of the BCA Board of Directors is scheduled to begin at 7:00 p.m.. The information packet for this meeting is also availble for downloading. Agenda items include:
  • Consideration of Community Grant Request by Muirfield Green Place
  • Appeal - Mr. David Cox, 3907 Timber Ridge Road
  • Presentation - History Project, Tom Jacobson
  • Report on Pool Projects and Consideration of Funding Needs
We encourage residents to attend BCA Board meetings to learn of Brandermill "happenings". For a quick snapshot of what the BCA Board will be discussing, please read the agenda located on the first page of the Board Packet.