Archives for April 2015


Mark Your Calendars for NRC Meeting

Posted April 24, 2015 at 2:23 PM
NRC Meeting
Tuesday, May 5, 2015
7 p.m.
Holiday Inn Express

(5030 West Village Green Drive)

All residents are encouraged to attend. We will have an open session at which time you may speak on any community topic you choose.

NRC Summary of April 20, 2015 BCA Annual Meeting

Posted April 24, 2015 at 2:23 PM
Important Note: The below highlights are reported based on unofficial notes taken by NRC representatives who attended the above BCA meeting. Although we believe the below reporting is reliable and strive for accuracy, we cannot assure 100% accuracy. It is recommended to all readers that they read the approved BCA Board Meeting minutes when published.

The 2015 Annual Meeting of the Brandermill Community Association was held on April 20, 2015.

Announcement of Quorum and Closing of the Polls

Community Manager John Bailey announced that quorum had been reached in the annual balloting. He communicated that 33% of the possible votes had been cast which was 2% more than the average of 31% over the last 10 years. He also noted that the quorum requirement is met if 20% of the possible votes are cast.

There were no additional nominations from the floor, and the polls were closed.

President’s Report

President Charlie Davis addressed the community and thanked the members for attending the Annual Meeting. He noted that it had been a busy and exciting 40th year for Brandermill, adding the following highlights:
  • At the direction of the BCA Board and with the oversight of Manager Bailey, Brandermill has improved the transparency of its financial activities, with plans to take additional future steps.
  • The Brandermill Inn is no longer an entity, and Brandermill is very close to realizing an agreement with the new owners for a permanent deeded easement to the Brandermill marina.
  • Brandermill has realized significant cost savings from converting to digital communications which has also allowed for more timely reporting of activities. He noted, as an example, that this Annual Meeting will be chronicled in this Friday’s newsletter.
  • Brandermill has taken steps to deal aggressively with property values. The Association is moving forward to deal with abandoned properties which create blight for all members, and is moving forward to gain a better understanding of the rental property component in Brandermill.
  • Brandermill dealt effectively with the safety and convenience issues associated with the annual 4th of July celebration.
  • The year 2014 was filled with a number of high profile issues including in-home daycare facilities and pet pigs. President Davis noted that while there were significant differences of opinions on these issues, we weathered the storms.
  • Brandermill finished the installation of new mailboxes which enhances the appearance of our community.
  • Brandermill has accelerated the tree management program, and our parkways and neighborhoods are looking brighter and neater. President Davis noted that the community will see more focus on this in the next 12 months.
  • There is universal approval of the recently implemented brush pickup program.
  • Our community pools look better than they have for some time, and the new fee structure implemented by the BCA Board has equated to lower prices and more members using the pools.
President Davis closed by saying that there was a universal sentiment among residents desiring more bang for the buck from quarterly assessments, and noted they could check the box on that score. He believes the BCA Board and the Association have advanced the ball in addressing the challenges facing the community and that the community is up to the challenges before it.

Community Manager's Report

John Bailey reported on the issues that the community intends to pursue in the coming year.
  • Much has been done to improve transparency on financial issues, and the Finance Committee now has a full complement of seven voting members. It is looking at proposing additional policy changes concerning financial operations.
  • Manager Bailey noted that we have come to the end of our contract with the current audit firm, so Requests for Proposal (RFP's) have been issued for a new audit contract, and the possibility of issuing one for legal services is being considered.
  • The Reserve Study is a huge study that is required by law every five years, and a RFP has been issued to conduct a new Reserve Study.
  • The BCA are working to narrow the timeframe for enforcement of the covenants and standards.
  • The Landscaping contract will be up for renewal in the fall.
  • Manager Bailey noted that the budgeting process really begins with the committees and encouraged members to get involved with the committees in order to affect the budget. There is now much more transparency in the budget process, as multiple meetings take place as the budget is developed. All members are encouraged to participate in this process.
  • The committees continue to look for volunteers: The NRC is actively seeking Neighborhood Reps for all neighborhoods, and the Planning Committee is recruiting volunteers to begin work. The Architectural Review Board has seven members but still needs alternates as does the Hearing Panel.
  • The Communications and Marketing Committee will be seeking to improve the BCA website and its security in order to make online voting a possibility in the future, creating yet another avenue for member-to-member communication. Manager Bailey noted that the current 33% return on the annual vote is 2% higher than the previous year but commented thThe Communications and Marketing Committee will be sat we can do better.
Manager Bailey closed by stating that Brandermill is entering its fifth decade and we should seize the opportunity to reinvest and re-energize our community.

Recognition of Service

Community Manager Bailey led the Association in recognizing outgoing BCA Board Director Jack Bettin for his service to the community over the course of his 3-year term. Director Bettin was honored with a combination engraved picture frame, clock and pen.

President Davis also commended Bettin for his service on the BCA Board, noting that Director Bettin had often been the “soul” of the BCA Board and had worked on many important issues.

Manager Bailey also recognized President Davis for his service in leading the BCA Board and awarded him an engraved commemorative gavel.

2015 Voting Results

Elections to the Board of Directors

  • Charlie Davis was re-elected to the BCA Board. He received 4,283 votes for 49.5% of the vote.
  • Bob Friedel was elected to the BCA Board. He received 4,069 votes for 47% of the vote.

Referendum and Amendment Results

  • Referendum #1: Annual referendum on tax resolution. This referendum passed with 96% voting "yes" and 4% voting "no".
  • Amendment #1*: Requiring rental properties to be registered as such with the Association. This amendment passed with 79% voting "yes" and 21% voting "no".
  • Amendment #2*: Capital fee. This amendment failed with 62% voting "yes" and 38% voting "no".
  • Amendment #3*: Percentage of votes required to amend the covenants. This amendment failed with 43% voting "yes" and 57% voting "no".
*Exact wording of these amendments may be dowloaded from the BCA website.
 

BCA 2015 Election and Amendment Results

Posted April 20, 2015 at 7:57 PM
Charlie Davis and Bob Friedel have now been elected to serve on the 2015-2018 BCA Board of Directors.

Amendments and Referendum Results

  • Amendment #1* passed.
  • Amendment #2* failed.
  • Amendment #3* failed.
  • Referendum 1 passed.
*The exact wording of these amendments may be downloaded from the BCA website.
 

Calendar of Events

Posted April 17, 2015 at 3:30 PM
Check out some of the happenings to occur in Brandermill later this month and in early May.
  • April 20th, 7 p.m. - BCA Annual Meeting of the Membership at The Brandermill Church Fellowship Hall. Your ballot must be returned to the BCA office by 5 p.m. on April 20.
  • April 25th, 1-5 p.m. - Spring Fling at Sunday Park, Free Family Event. Petting zoo, crafts, stroller stride fun, fishing, Diggity Dudes in Concert. From 1-3 p.m., there will be a Cornhole tournament; register your team by emailing Dallen@brandermill.com.
  • April 25th - 4th Annual Great Gator 5K Run, 8:30 a.m. Fun Run, 5K at 9:30 a.m. All profits go to the technology fund. Register at swiftcreek5K.
  • May 5th, 7 p.m. - NRC Meeting at Holiday Inn Express (5030 West Village Green Drive). All residents are encouraged to attend. We will have an open session at which time you may speak.
  • Brandermill Community Yard Sales in May. Register to participate by emailing Dallen@brandermill.com. May 2nd, Harbour Pointe; May 9th, South of Genito; and May 16th North of Genito.
  • May 23rd is Pool opening day. Join by May 1st and get five free guest passes. Download the membership form at www.brandermill.com/amenities/pools or visit the BCA office in person. Three e-z payment options available until May 1st!


Seeking Communications and Marketing Volunteers

Posted April 17, 2015 at 3:30 PM
The Communications and Marketing Committee seeks volunteers. If interested, please contact Manager John Bailey (manager@brandermill.com).
 

Highlights of April 6, 2015 BCA Board Meeting

Posted April 10, 2015 at 2:10 PM
Important Note: The below highlights are reported based on unofficial notes taken by NRC representatives who attended the above BCA meeting. Although we believe the below reporting is reliable and strive for accuracy, we cannot assure 100% accuracy. It is recommended to all readers that they read the approved BCA Board Meeting minutes when published.

Brandermill Community Board Meeting 4/6/15
NRC Summary of Major Items


Directors Present: Bettin, Blom, Davis, Hillman, Leonard, Malek, and Pearson

Agenda

The BCA Board amended the agenda to include time for a presentation by representatives from Crime Solvers of Chesterfield/Colonial Heights.

Consideration of Deed of Easement with Holladay Corporation

(regarding the former Brandermill Inn Property and the BCA Marina)
The BCA Board carried this item over to a special board meeting to be held sometime in the next several weeks to allow more time for consideration.

Discussion of Possible Foreclosure Actions

The BCA Board carried this discussion over to its May meeting. The BCA Board is working on the details of the foreclosure process in order to get this process right. President Davis assured the association that the Directors will be aggressive in going after properties that are abandoned or not kept up to standards.

Crime Solvers of Chesterfield/Colonial Heights

Phone (804) 748-0660, or text WATSON plus your message sending it to the #274637
Captain Kevin Bacon and Detective Chris Rizzuti of the Chesterfield County Police Department addressed the association and distributed information to explain the Crime Solvers program. Some of the highlights from this presentation include:
  • People are often afraid to report crimes because of fear. They are afraid of becoming victims if they become involved as witnesses.
  • People have become less involved with their communities and are generally more apathetic.
  • The Chesterfield County Police Department has about 500 officers serving approximately 350,000 people. They need the help of the citizens to fight crime.
  • Crime Solvers is a separate entity from the police department and is governed by a civilian volunteer board of directors. It is a non-profit, 501(c)3 tax-exempt organization that relies on donations to operate; it receives no government funding.
  • The Crime Solvers officers make sure that tip information gets to the correct case officers, and they follow through to make sure that the tip information is investigated.
  • Crime Solvers receives help from the media to improve awareness and increase civilian use.
  • Anonymity is guaranteed to anyone reporting a crime through Crime Solvers!
  • Crime Solvers is not a crime prevention program.
  • Tips stay anonymous and cash rewards up to $1,000 are granted if a tip helps solve a crime.
  • Crime Solvers hotline is available 24/7.
  • If a tip is texted to Crime Solvers, it goes to a computer located outside the United States and the information is encrypted. Crime Solvers then receives the information from the computer. Because the computer is located outside the United States, the court cannot subpoena the person reporting the crime. This is how anonymity is guaranteed.
The officers reinforced the benefits of calling Crime Solvers to report a crime by stressing that callers make the community safer and may receive a cash reward.

There were a number of comments from the BCA Board noting that the association has electronic communications with residents and might help to increase awareness about the program. Director Pearson indicated his desire to have crime information recirculated to the association's residents. Director Davis summarized by noting that there is a desire to increase synergy between the association and Crime Solvers, and asked Director Pearson to take the lead in following up to look for ways to do so.

Community Manager's Report

Community Manager John Bailey reported on Property Management activity and noted that we are down to only one remaining brown mailbox.

Manager Bailey described the process for receiving, counting and securing the ballots. He stated that 757 ballots have been received to-date. None of the envelopes have yet been opened. The auditors will begin that process next week. He estimated that the association will need to receive a minimum of approximately 133 additional ballots by 5 p.m. on April 20th to reach quorum. He urged all residents to cast their ballots.

Manager Bailey reported that there is interest in improving backyard waste pickup service within Brandermill. He noted that the association staff is looking into the possibilities and has asked three possible suppliers to provide cost estimates for a tiered approach. He reported that the objective would be to move to a "preferred supplier" and negotiate improved customer rates for waste removal.

Manager Bailey responded to a question from Director Malek, and noted that new stickers for boat registration have been mailed and expects that residents will affix these new stickers as the weather improves and boat usage increases. It was also noted that 1,000 new carp will be released in April to help with the Hydrilla problem in the lake.

Volunteer Applications for the Maintenance and Ecology Committee

The BCA Board received two volunteer applications for the Maintenance and Ecology Committee. It was decided to move the discussion and approval of these applications to the May board meeting in order to more fully vet the applicants. Director Bettin was appointed to contact the applicants and will report back to the BCA Board.

Consideration of Additions to the Residential Design Standards

(New section 8.5.3 Vehicle Parking and addition of language to Section 11.1.1)
The BCA Board received suggested changes and additions to the community standards which were developed by the Architectural Review Board. These changes are designed to:
  1. Clarify and define the term "Inoperable vehicle" and identify the actions that the BCA might take.
  2. Clarify, define and regulate residential parking of "commercial vehicles". There are no current standards or covenants which prohibit semi-tractors, dump trucks, etc. from parking within the residential areas of Brandermill.
  3. Clarify, define and regulate parking of vehicles off the road and on residential lots. Adoption will lessen the visual impact of multiple cars parked in front of a home for a prolonged period of time.
The BCA Board began discussion of the proposed changes and additions. Director Pearson noted that he is generally in favor but wonders if Brandermill has the authority to regulate and enforce parking restrictions. President Davis noted that the overall aim is to encourage residents to NOT park inappropriately on the streets. He also noted that the BCA Board will seek input from the residents before changes are adopted.

Consideration of Self-Help Program Initiative for
2708 Sutter's Mill Court

The BCA Board considered and approved self-help funding for the abandoned property at 2708 Sutter's Mill Court.
 

You’re Invited to NRC’s First "Meet and Greet" Event

Posted April 3, 2015 at 4:44 PM
NRC "Meet and Greet" Event
Tuesday, April 7, 2015
7 p.m.
Holiday Inn Express

(5030 West Village Green Drive)

The NRC will hold the first of its "Meet and Greet" events on April 7 at 7 p.m., Holiday Inn Express in Brandermill (corner of Hull Street and Old Hundred Road). All NRC representatives and residents are welcome to attend.
 

Information Packet for April 6, 2015 BCA Board Meeting

Posted April 3, 2015 at 4:44 PM
The information packet for the upcoming BCA Board meeting is now available for downloading.

This meeting agenda includes:
  • Discussion of Possible Foreclosure Actions
  • Consideration of Deed of Easement with Holladay Corporation (regarding the former Brandermill Inn property and the BCA marina)
  • Consideration of Additions to the Residential Design Standards - First Reading
    (New Section 8.5.3 vehicle parking and adding language to Section 11.1.1)
  • Consideration of Self-Help Program Initiative for 2708 Sutter's Mill Court

We encourage residents to attend BCA Board meetings to learn of Brandermill "happenings". For a quick snapshot of what the BCA Board will be discussing, please read the agenda located on the first page of the Board Packet.

Remember to VOTE!
Want more information?
Visit brandermillnrc.com/?id=7242 and
www.brandermill.com/community-news/voting-brandermill.  

Brandermill Curbside Brush Collection

Posted April 3, 2015 at 3:17 PM
Spring is here, and warm weather is starting to settle in our area. What a great time to clear our yards of last winter’s fallen brush debris, and the cost of this service is already covered by our assessments. Check out Brandermill’s Curbside Brush Collection Program. (No leaves, please.)

Please note that the zone chart has been updated. The Oaks, Woodbridge Crossing and The Greens at Woodbridge Crossing are now a part of Zone 3.