Archives for July 2015


Highlights of July 6, 2015 BCA Board Meeting

Posted July 10, 2015 at 3:10 PM
Important Note: The below highlights are reported based on unofficial notes taken by NRC representatives who attended the above BCA meeting. Although we believe the below reporting is reliable and strive for accuracy, we cannot assure 100% accuracy. It is recommended to all readers that they read the approved BCA Board Meeting minutes when published.

Member Voice

Bill Ambrose (McTyre's Cove) addressed the BCA Board concerning placement of private docks and electrical outlets on BCA and East West Realty property. Ambrose stated that he enjoys walking the nature trails in Brandermill but that these trails are not really natural in his neighborhood due to the profusion of private docks along the edge of the lake in McTyre's Cove. He distributed photos of these docks and commented that lumber has been stacked on BCA property in preparation for the construction of another dock. Ambrose noted that he has contacted the County and determined that no building permits have been filed for these docks. He urged the BCA Board to address this issue concerning the private use of BCA property at the edge of the lake and noted that anyone building a private dock along the lake is squatting on BCA property.

Director Pearson asked if the BCA Board had developed a policy relative to these private docks. The response was that no policy has been developed.

George Lawson (Huntsbridge) thanked Director Hillman for her support to include member names in the Member Voice portion of the BCA meeting minutes. With regards to any vehicle parking changes to the Standards, he urged the BCA Board to not imply that it has authority over parking on the streets. As the BCA does not have authority over street parking, he noted any action to limit could be construed as harassment.

Richard Bradshaw (Regatta Pointe) addressed the BCA Board concerning the registration of rental properties. He asked why the BCA intended to require a copy of the rental lease agreement and if the Board knew about the Virginia bill granting homeowner associations the power to acquire a copy of rental agreements at the time they were deciding actions relative to registration of Brandermill rental property. He urged the Directors to focus on enforcement of existing covenants and standards.

Community Manager Bailey responded by saying that the BCA does not plan to require a copy of the rental/lease agreement in its rental registration.

To Bradshaw's question about the Virginia bill, Director Pearson responded that the BCA Board did not have knowledge about the bill when they first considered actions relative to the registration of rentals.

Bill Coiner (Cove Ridge) addressed the BCA Board concerning the parking of vehicles on Brandermill streets. He commented that he lives on a cul-de-sac where there is only one parking space available on the street. Noting that parking is an issue and that there is not enough parking available, Coiner said he and his neighbors have worked with the situation for years. He doesn't think stricter rules on parking will work.

Erin Collins (Oak Springs) spoke to the BCA Board concerning a letter she had written to the Directors concerning private property rights. She asked the BCA Board to consider halting 360o inspections of member properties and to consider new policies.

Director Pearson asked if the BCA had any legal opinion regarding 360o inspections of properties. Manager Bailey responded in the negative.

President Davis thanked Collins for her comments and noted that consideration needs to be given to methods used in conducting inspections.

Director's Report

Director Pearson reported that the Communications and Marketing Committee is still looking for members. If interested, please contact the BCA office.

Treasurer's Report

Treasurer Friedel discussed County data that indicates the assessed value of Brandermill residential property to be over $843 million in total. He commented that Brandermill probably has a total assessed value greater than $1 billion.

Community Manager's Report

Manager Bailey thanked the volunteers, vendors, participants and County police for their help in making our 4th of July celebration a great success. He noted that 101 people were treated to a viewing of the lake while enjoying rides on the Branderbelle.

He also reported the June activity of the Property Management Department. He noted that the ARB had processed 39 applications in June and approved 32 of these as submitted. Four of the applications were approved with limiting conditions, and only one application was denied.

Additionally he reported that 135 properties were cited for covenant violations in 38 neighborhoods and that 139 violations were resolved. The Hearing Panel sent 13 letters and heard seven cases.

Manager Bailey also reported Staff had met with VDOT representatives concerning a plan for VDOT to provide additional subcontractors for snow removal in Brandermill so it could be accomplished sooner. There will be more information forthcoming regarding this plan.

Manager Bailey reported that Dominion Power plans to repaint one of the transformers near Lucky's Convenience Store prior to the winter, and other transformer cleaning and painting will be accomplished by BCA maintenance in coordination with Dominion Power.

Manager Bailey reported some improvement work has been done at the marina, and security cameras have been installed. He noted that the BCA will be getting an assessment of dock conditions.

Regarding the pools, Manager Bailey reported current revenue from memberships has surpassed that of the previous year, and we will meet our budget projections for pool revenue. There have been 996 memberships sold this year versus only 513 two years ago. About 20% of homes have now purchased pool memberships.

Director Leonard asked about the total pool expenses. Manager Bailey responded that this year's operational costs will be very close to that of the previous year.

Director Pearson commented that he would still like to see more detail on property violations by neighborhood.

Appointments

Director Malek proposed Ann Hunt (Timber Ridge) be a voting member of the Hearing Committee. This appointment was unanimously approved.

Consideration of the Administration of Rental Property Registration

Director Hillman made a motion to approve the proposed BCA Rental Program Registration Form (see page 13 of July 6, 2015 Board Packet).

During discussion, Director Pearson asked for clarification on the definition of a renter. He noted that we may have situations where a family member is living on the property and paying rent to the property owner but a lease does not exist. He also noted that we may have situations where services are being provided in lieu of rent and a lease does not exist.

The BCA Board decided if the owner does not reside on the property and the resident is not a member of the owner's family, then a rental property situation exists and registration of the rental property is required.

Director Pearson asked that "Neighborhood" information be requested on the registration form. This change was approved.

President Davis noted that the Directors had received a communication from a property owner that the BCA Board was "over-reaching" in establishing rental property registration requirements. President Davis responded that the BCA Board, under Virginia law, could actually have gone further than what was being proposed by requiring a copy of the rental agreement to accompany the registration form. No copy of the rental agreement is being requested.

In response to a question from Director Hillman, Manager Bailey noted that the Property Management Department would be responsible for follow-up and administration of the rental registration program. To begin the program, each member will be receiving a letter from the BCA requesting information as appropriate.

The motion to approve the amended Rental Registration Form passed unanimously.

Discussion of Trash Collection

Manager Bailey opened the discussion by stating no curbside pickup of trash is permitted under the covenants and that the Association is not pursuing curbside pickup.

He reported that three of the four major providers had given the BCA a tiered pricing proposal. When asked, only Waste Management reported its number of Brandermill customers (presently 500); the other providers did not provide that information.

Lastly, Bailey commented that the best "Preferred Vendor" proposal would only save a resident about $66 annually.

The BCA Board decided to not further pursue a preferred vendor trash pickup program.

Discussion of the Vehicle Parking Policy

President Davis suggested, based upon member input, to push discussion of this topic to the August board meeting to give the Directors more time to consider possible changes.

Announcements

  • The August BCA Board meeting is scheduled for Monday, August 10, 2015.
  • The September BCA Board meeting is scheduled for Monday, September 8, 2015.

Information Packet for July 6, 2015 BCA Board Meeting

Posted July 3, 2015 at 11:18 AM
The information packet for the upcoming BCA Board meeting is now available for downloading. Agenda items include:
  • Consideration of the Administration of Rental Property Registration
  • Discussions on Trash Collection, Vehicle Parking Policy and Other Topics
We encourage residents to attend BCA Board meetings to learn of Brandermill "happenings". For a quick snapshot of what the BCA Board will be discussing, please read the agenda located on the first page of the Board Packet.

Brandermill 4th of July Celebration

Posted July 3, 2015 at 11:18 AM
Check out Brandermill's 4th of July events at www.brandermill.com/events/july-4th-celebration-0. It should be another year of great fun!

Note: Road closings will occur throughout various times of the day.

July NRC Meeting Postponed

Posted July 3, 2015 at 11:18 AM
The NRC meeting originally scheduled for July 16 has been postponed. Notice of a new meeting date will be forthcoming. Thank you for your forbearance.

NRC Officers Meeting

Posted July 3, 2015 at 11:16 AM
NRC Officers meeting will be held Wednesday, July 8, 2015 at 7 p.m. Location to be announced.

If interested in attending, please contact NRCinfo@BrandermillNRC.com for details.