Archives for January 2016

NRC 2016 Annual Meeting Now Rescheduled

Posted January 29, 2016 at 1:34 PM
NRC 2016 Annual Meeting
Tuesday, February 9, 2016
7:00 p.m.
Harbour Pointe Clubhouse
Mark your calendars for this very important meeting. Election of NRC officers will be held, and nominations from the floor will be solicited.

Please consider serving on this dynamic committee. Descriptions of the various officer positions are described in the NRC By-Laws. If you have any questions about the positions, please e-mail us at

All NRC Reps should plan on attending as quorum is required to validate the election.

Information Packet for February 1, 2016 BCA Board Meeting

Posted January 29, 2016 at 1:34 PM
The information packet for the upcoming BCA Board meeting is now available for downloading.

Agenda items for this meeting include:
  1. Consideration of Possible Amendment to the Covenants Regarding the Capital Fee
  2. Consideration of Commercial Request for Self-Maintenance Status
  3. Discussions on Open Space Clean-Up Program, Pool Fee Alternatives and Hayden Property Appeal
We encourage residents to attend BCA Board meetings to learn of Brandermill "happenings". For a quick snapshot of what the BCA Board will be discussing, please read the agenda and the Manager's Cover Memo located on pages 1-3 of the Board Packet.

January 26, 2016 NRC Annual Meeting Postponed

Posted January 24, 2016 at 3:43 PM
The NRC 2016 Annual Meeting originally scheduled for Tuesday, January 26, 2016 has been postponed until further notice. We hope to reschedule this meeting soon. In the meanwhile, have fun in the snow but stay safe, warm and dry!

Highlights of January 11, 2016 BCA Board Meeting

Posted January 15, 2016 at 3:31 PM
Important Note: The below highlights are reported based on unofficial notes taken by NRC representatives who attended the above BCA meeting. Although we believe the below reporting is reliable and strive for accuracy, we cannot assure 100% accuracy. It is recommended to all readers that they read the approved BCA Board Meeting minutes when published.

President's Report

President Davis sees 2016 as a good year for Brandermill. He reported that the BCA Board is looking forward to dealing with a number of important issues.

President Davis appointed Directors Pearson and Friedel to research and interview companies that could conduct a pay study and to bring recommendations back to the BCA Board.

First Vice President's Report

Director Pearson reported that part of the communications and marketing effort is to move ahead with improvements to the Brandermill website by interviewing web development firms. Director Pearson noted that a high quality website is important in marketing and selling homes. He also noted that many features (e.g., on-line elections, surveys and bill-pay functions) could be incorporated into the website, making it a more powerful communications and marketing tool.

Director Pearson recommended Sherod Moses to be a voting member of the Communications and Marketing Committee. Moses is a Library Systems Specialist at Virginia State University and has experience in website design and development. His expertise will prove valuable in the assessment of the BCA website. Moses was unanimously approved by the BCA Board.

Members of the Board

Director Malek asked about the 32-35 empty spaces that he has observed at The Landing, noting that there were no empty spaces prior to the recent renovation. Manager Bailey responded that all of the spaces are currently rented, Property Management Department is monitoring for boat storage on private property, and that there is a small waiting list for this amenity.

Director Malek also asked about the status of the project to clean street signs. Manager Bailey responded that this project has been completed; however, some signs might actually need to be replaced.

Community Manager's Report

Manager Bailey reported on the activity of the ARB, noting that 17 applications were processed in December versus 33 in November.

He also noted that 34 violations were issued by the Property Management Department, and 53 covenant violations were resolved.

As of January 5, 2016, 295 rental properties (out of an estimated 450 rental properties in Brandermill) have registered with the BCA. Property owners are reminded that charges will be assessed for failure to comply with rental registration. More information from the Property Management and the Hearing Panel may be found on pages 24-25 of the January 11, 2016 BCA Board Packet.

Manager Bailey reported that there are presently nine abandoned properties in Brandermill: one in bankruptcy proceedings, one in foreclosure for non-payment of County taxes, three undergoing rehab, three are bank-owned and three are being pursued by legal counsel. He went on to add that the status of abandoned properties is reviewed monthly for possible additional action.

President Davis commented that the BCA Board needs to think about the speed of progress on improving abandoned properties. He also noted that the Chesterfield County Planning Commission and Board of Supervisors are interested in community revitalization. He wants to ensure the BCA is involved with County efforts to obtain their support in dealing with abandoned properties.

Director Pearson asked about the status of abandoned properties regarding how many were owned by local area residents, adding that wages could be garnished for past-due assessments and fines, if residents reside in Virginia.

Manager Bailey reported that the initiation of a credit card fee on payments to Brandermill has created a lot of activity for the staff in the payment of assessments. In the past, processing credit card payments have cost Brandermill about $28,000 annually.

Manager Bailey also noted that a Community Meeting has been scheduled at the request of Waterford Park, LLC regarding their plans to develop land near the Genito Storage facility. They are seeking approval to rezone this land behind the Waterford Business Center (Food Lion, Colonial Village Apartments, etc.) to allow development of a proposed Outdoor Adventure Park which would include activities such as white water rafting, simulated rock climbing and a concert venue. The proposed development also includes apartments and townhomes.

Brandermill residents are encouraged to learn more about this proposed development and comment during the Community Meeting which will be held on Thursday, January 21, 2016 at Swift Creek Middle School beginning at 7:00?p.m.

Manager Bailey reported that the brush pick-up team currently works 2-3 days per week picking up residential brush. When this is completed, they move to clean up of Brandermill open space. He noted that there is a list of 37 priority open space locations needing clean up, including neighborhood open spaces and cul-de-sac islands. The Community Appearance and Maintenance Committee is looking at re-prioritizing clean-up efforts in order to make this work more noticeable more quickly.

Manager Bailey also reported that he has issued a clarifying statement regarding property rights and procedures regarding inspection of private property within Brandermill. This statement will also be included in the Brandermill weekly newsletter. Among the changes are (1)?the discontinuance of 360o?property inspections and (2)?seeking approval of homeowners before entering private property for inspection.

Manager Bailey announced that Nomination Packets for the Board of Directors positions are now available for pick-up at the Brandermill office. Three Director positions will be opening for the elections in April. The deadline to submit applications to run in this year's election is 12?noon on February 29, 2016.

Committee Appointments

Director Leonard proposed that Andy Wyman (Walnut Creek) be re-appointed as a voting member of the Architectural Review Board for a term of three years. This motion was seconded by Director Blom.

Director Pearson asked about the length of time already served by Wyman on the ARB. Manager Bailey noted that he had served one year since the restructuring of the committees last year. President Davis then made a substitute motion that Wyman be approved for a 1-year term. This motion was seconded.

Director Leonard, as BCA Board liaison to the ARB, noted that there are currently seven voting members on the ARB, but the guidelines allow a maximum of 11 members on this committee. He recommended that we retain the current members and add new members so they could more easily learn the process from those who have been serving.

Director Pearson responded that he feels a larger committee would become unwieldy.

Director Blom argued against the substitute motion, noting that we have only added two new members to the ARB over the last several years. He felt approval of a 1-year term sends the wrong message to the community regarding service on the committee.

Director Friedel argued for the substitute motion, noting that he thinks we need new people on the committees and that we need to be conscious of limiting members to two consecutive 3-year terms as prescribed by the BCA Committee Guidelines. Director Pearson commented that he thinks we need to create vacancies on the committees rather than re-appointing existing members to 3-year terms.

The substitute motion was passed by a vote of 4:2 with President Davis and Directors Pearson, Malek and Friedel voting "for" and Directors Blom and Leonard voting "against".

Director Leonard moved to re-appoint Chuck Rayfield (Shallowford Landing) to a 3-year term on the ARB. President Davis made a substitute motion to approve Rayfield to a 1-year term.

This substitute motion was passed by a vote of 4:2 with President Davis and Directors Pearson, Malek and Friedel voting "for" and Directors Blom and Leonard voting "against".

Director Blom asked that it be clarified that he was not opposed to re-appointing Wyman and Rayfield to the ARB, but rather that he was opposed to the substitute motion to limit them to 1-year terms. Director Leonard agreed by also asking for this clarification.

Discussion of Possible Amendment to the Covenants Regarding the Capital Fee

Director Blom stated that it has been proposed several times that the capital fee, which is paid by new members when they purchase property in Brandermill for the first time, be increased from the current fee of $150. He suggested that the BCA Board propose an amendment for inclusion on this year's ballot to increase the amount of the capital fee by a finite amount. He believes that past attempts to win approval by a 75% majority of the voting members had narrowly failed only because the language allows an increase in the capital fee as much as a full year's assessment.

Director Pearson also wants to see the capital fee increased but wants the language to indicate a possible increase to the amount of the annual assessment or to some percentage of the annual assessment. He argued that changing the language to indicate increasing the capital fee to a fixed dollar amount would require any change to the capital fee be presented again to the community. In addition, a fixed capital fee does not allow the New Capital Reserve Fund to keep up with inflation. Director Pearson suggested that the language could, for example, specify that the capital fee be increased to a maximum of 50% of the annual assessment.

Note: Based on the current annual assessment of $460, this would set the capital fee for first-time Brandermill homeowners at $230.

Director Blom responded to Director Pearson's comments saying that he was not arguing specifically for a fixed dollar amount but rather for a fixed amount for any proposed increase. He would support language asking for an increase of a percentage of the annual assessment.

President Davis noted that one argument that needs to be addressed is that the capital fee is not a penalty on new homebuyers. Rather he argued this fee is asking new buyers to contribute a fair share to maintaining the quality and appearance of Brandermill. He also commented that he did not think an increase in the one-time capital fee would discourage new buyers.

Director Friedel commented that he is also in favor of a referendum to increase the capital fee.

President Davis asked Director Friedel to get input from the Finance Committee regarding an appropriate amount to increase the capital fee.

Mark Your Calendars: NRC 2016 Annual Meeting

Posted January 8, 2016 at 2:12 PM

NRC 2016 Annual Meeting
Tuesday, January 26, 2016
7:00 p.m.
Harbour Pointe Clubhouse

Election of 2016 NRC officers will be conducted at this meeting. Consider serving as a NRC officer this coming year; nominations from the floor will be solicited.

All NRC Reps should plan to attend. Quorum is required to validate election results.

Information Packet for January 11, 2016 BCA Board Meeting

Posted January 8, 2016 at 2:12 PM
The information packet for the January 11, 2016 BCA Board meeting is now available for downloading.

On this agenda is a discussion of a possible amendment to the Covenants regarding the Capital Fee. This is a fee paid by all new, first-time Brandermill home buyers.

We encourage all Association members to attend BCA Board meetings to learn of Brandermill "happenings."