Archives for June 2016


Report from NRC Task Force on NRC Infrastructure

Posted June 24, 2016 at 3:03 PM
The minutes of the May 5, 2016 NRC Task Force are now available for downloading from the NRC website.

The Task Force continues to look for additional members and are considering ways to communicate our work and encourage input from the members.
Comments? >>

 

Seeking 4th of July Neighborhood Entries

Posted June 24, 2016 at 3:03 PM
Dear NRC Reps,

I am Deb Braun, and I organize the parade every year. We could use some help this year with neighborhood entries, whether it be floats, family groups or anything you want to do.

Our theme is "Trains". Line up time is 9:30 a.m. (as the parade starts at 10 a.m.), and it ends at Sunday Park with big picnic, prizes and fun things for kids, plus catching up with friends.

Please text me at 804-357-5856 for any questions or if you'd like to enter. This is a great memory for kids!

Deb Braun, 804-357-5856

Entry form for this year's 4th of July Parade may be downloaded from www.brandermill.com/sites/default/files/2016_4th_of_july_parade_registration_0.pdf and more details about this year's 4th of July events may be found on the BCA website.
 

Neighborhood Open Space Cleanup - You've Asked for It and Now ...

Posted June 17, 2016 at 3:25 PM
The NRC has heard residents ask for neighborhood open space cleanup. But what does that really mean?

Brandermill has approximately 454 acres of open space. Those acres make up our parks, playgrounds, pools, trails and various amounts of land beside and behind our individual property lines.

While one may sometimes think that it is easy to identify what should be done to clean up these open spaces, whether or not doing so is allowed and by whom can be difficult to determine. In order to help residents understand some of the issues involved, the NRC has asked a representative from the County to provide additional insight.

Lorne Field of the Chesterfield County Environmental Engineering Department will address the NRC on June 22 at 7:00 p.m., Harbour Pointe Clubhouse. Topics will include Chesapeake Bay Resource Protection Areas, neighborhood open spaces, and stormwater management. Residents will learn about conservation and managing natural resources to sustain a safe and beautiful neighborhood.

Tell your neighbors about this event and make plans to attend now!

Striking A Balance
NRC-Hosted Community Meeting
Presentation by Lorne Field
Department of Environmental Engineering
Chesterfield County
Wednesday. June 22. 2016
7:00 p.m.
Harbour Pointe Clubhouse

 

Mark Your Calendars to Attend This Community Meeting Hosted by the NRC

Posted June 10, 2016 at 4:58 PM
"Striking a Balance"
Presentation by Lorne Field
Department of Environmental Engineering
Chesterfield County
Wednesday, June 22, 2016
7 p.m.
Harbour Pointe Clubhouse

Lorne Field of Chesterfield County's Department of Environmental Engineering will address the NRC on June 22 at 7:00 p.m., Harbour Pointe Clubhouse. Topics will include Chesapeake Bay Resource Protection Areas, neighborhood open spaces, and stormwater management. Residents will learn about conservation and managing natural resources to sustain a safe and beautiful neighborhood.

All members are invited!
 

Highlights of June 6, 2016 BCA Board Meeting

Posted June 10, 2016 at 4:55 PM
Important Note: The below highlights are reported based on unofficial notes taken by NRC representatives who attended the above BCA meeting. Although we believe the below reporting is reliable and strive for accuracy, we cannot assure 100% accuracy. It is recommended to all readers that they read the approved BCA Board Meeting minutes when published.

Minutes of May 2, 2016 BCA Board Meeting

Director Pearson moved that the minutes be amended to reflect that President Davis assigned further study of the in-home business issue to the Planning Committee. With this amendment, the May 2, 2016 minutes were unanimously approved.

Member Voice

Bob Malek (Regatta Pointe) thanked Community Manager John Bailey for his service to the community. He expressed his feeling that Bailey has left an indelible mark upon Brandermill and recognized many of his positive accomplishments. Malek feels the staff is now more resident-oriented. He reminded the residents that staff costs were 54% of Brandermill’s total budget when Bailey took over as Community Manager and that these costs are now below 50%. Malek recognized that Brandermill now has efficient electronic communications; that Brandermill has a fresh look due to the efforts to clean up along the parkways; that the pools have been revitalized and that pool users are very positive about the improvements. He also noted that more residents are volunteering for service on the various committees. He commented on the professionalism with which the BCA Board and Staff had handled the discussion of in-home businesses. He thanked Manager Bailey for his kindness and for always being available to listen. He closed by offering Bailey his thanks and best wishes.

Sam Rodgers (Shadow Ridge) addressed the BCA Board regarding his concerns about noise levels at the proposed outdoor adventure park and the potential effect upon our community. As a professional engineer, Rodgers spoke about the possible effects upon the community regarding significant increases in the average noise levels resulting from the proposed park. He commented that Brandermill’s covenants indicate that the community is, in practice, a bird sanctuary, and conservation of the area is an important consideration. Rodgers commented that the current noise levels in his neighborhood are around 40 decibels and alerted the BCA Board that the proposed limit of 65 decibels in the areas of the outdoor adventure park adjacent to Brandermill neighborhoods are concerning. According to his research, increases of 15 decibels or more are perceived as very loud and will affect Brandermill property values and quality of life.

President Davis asked Rodgers what he would like the BCA Board to do. Rogers asked that the BCA Board petition the County to do a noise survey. He noted that as Brandermill residents were here first, there should be no significant increases in noise levels.

President Davis stated that all residents who have concerns should attend the June 21, 2016 Planning Commission meeting to express their concerns about the development of Waterford Park.

Jim Kramer (Shadow Ridge) expressed his opposition to the proposed outdoor adventure park due to his concerns about increases in noise and traffic. He advised that the increased traffic promises to be a nightmare and expressed concerns about the increase in people, noise from loading docks, noise from concerts and the additional traffic. He commented that he had purposely avoided the Hull Street Road corridor when selecting a home. He expressed his view that the proposed park will be wonderful for Chesterfield County but not for the nearby residential neighborhoods. He suggested that the offer by the developer to help with traffic only after an increase of 16,000 trips per day in the area is too little.

President Davis asked Kramer what type of development he would prefer to see at the location of the proposed adventure park. Kramer stated that the area is presently zoned for light industrial use and Waterford Park would require a rezoning of the area. Light industry, hotels and motels are examples of light industrial use. President Davis noted that the property is not a part of Brandermill and advised that BCA Directors have had a number of meetings with our County Planning Commissioner and Supervisor. He noted that Brandermill’s leadership may be at the limit of what they can effectively do to influence the potential approval of the rezoning of this property to allow the outdoor adventure park to proceed.

Director Pearson felt that the proposed development of the park will probably go forward. In order to significantly affect the proposed plans for the adventure park, the BCA Board would need to get agreement from 3 of the 5 County Supervisors. He suggested that Brandermill’s challenge is to shape the conditions of the proffers surrounding approval of the park. Acknowledging that we all like the trees and the isolation in Brandermill from all of the surrounding area noise and traffic, Director Pearson commented that we need to shape the discussion in order to affect the sound levels and hours of operation that are allowed under the terms of the proffers. He stressed that the BCA Board understands the concerns of residents but is very limited in its ability to shape the outcome.

President Davis suggested that residents concerned about development of Waterford Park may want to talk to our Planning Commissioner Gloria Freye and our Board Supervisor Chris Winslow.

In response to a question from Sam Rodgers, President Davis responded that there is no doubt that our Planning Commissioner and County Supervisor are aware of the BCA Board’s concerns.

Manager Bailey announced that the Planning Commission will take up the issue of Waterford Park on June 21. Whether the Board of Supervisors will consider the issue at its next meeting is yet to be determined. He reminded members that the Planning Commission makes recommendations and the Board of Supervisors make the final decision.

Jeanne Puricelli (Shadow Ridge) advised the BCA Board that residents will hear the noise from the concerts at the proposed outdoor adventure park inside their homes. She noted that she is a professional engineer and asked if the BCA Board would be willing to hire a professional sound consultant to advice on the projected sound increases. She noted, if this were a highway project, VDOT would not allow development to proceed because a projected sound increase of 10 decibels in the area would trigger the need for a sound survey. She stated that the proposed 65 decibel noise level would be the highest level to be approved by the County. Puricelli closed by asking the BCA Board to speak against the proposed development and to ask the proposed 65 decibel sound limit be reduced to 50 decibels.

George Lawson (Huntsbridge) addressed the BCA Board as Vice Chair of the Finance Committee. He noted that the agenda for the meeting included a recommendation by the Finance Committee that a member of the Finance Committee’s investment subcommittee be appointed as a full voting member of the Finance Committee. He stated that there was no vote taken by the Finance Committee to make such recommendation.

Lawson advised the BCA Board that he had not been given a reason as to why Director Gregory had chaired a meeting of the Finance Committee after taking his elected position as a director on the BCA Board. Lawson explained that this is a conflict of interest for a member to act simultaneously in both positions.

Director Gregory responded to Lawson’s concerns by saying that he would resign as Finance Committee Chair at the beginning of the next Finance Committee meeting. He noted that no vote had been taken place during the last Finance Committee meeting since one key member of the Committee had been absent and that he felt he could administer the meeting. Director Gregory disagreed that there had been any conflict of interest.

Lawson disagreed with Director Gregory’s comments and noted that it would have been the role of the vice chair to administer the meeting.

President’s Report

President Davis advised that John Bailey, who will be leaving his position as Brandermill’s Community Manager to accept a new employment offer in northern Virginia, will be with Brandermill at least until the end of June. He echoed Bob Malek’s comments regarding Bailey’s positive impact on Brandermill. He noted that it had been a treat to work with Bailey and that he is delighted that he will be staying on with Brandermill a bit longer. President Davis commented that this will allow Bailey to assist with development of the 2017 budget. He reminded residents that there will be a community-wide party at the Brandermill Country Club to honor Manager Bailey for his contributions on Saturday, June 11 at 6 p.m. He advised that residents should RSVP by 10 a.m. on Wednesday, June 8 if they plan to attend.

President Davis also noted that the June 8, 2016 Finance Committee meeting would specifically address the issue of accounts receivable and look at where Brandermill stands regarding its ability to collect on debts in the event of foreclosure.

First Vice President’s Report

First Vice President Pearson noted that he is the Board liaison to the Communications and Marketing Committee. He reported that a marketing campaign will run in The Chesterfield Observer beginning in two weeks and run for six weeks. He noted that this advertising will focus on the fact that far more homes are sold in Brandermill annually than in any other community in Central Virginia. He reported that 218 homes were sold in Brandermill last year, and Brandermill is working to get the Multiple Listing Service (MLS), Richmond Magazine and the Richmond Association of Realtors to correct their data which significantly understates Brandermill’s annual home sales. He noted that the MLS data currently shows only 84 properties sold in Brandermill in the previous year.

First Vice President Pearson also advised residents that he met with Lee Ware, our Virginia State Delegate, and has asked that Ware query the State Attorney General to clarify if the language in Brandermill’s covenants regarding prohibitions on home-based business is legally enforceable.

First Vice President Pearson also addressed the difficulty in collecting liens against abandoned properties. He has asked Delegate Ware to support legislation to give Virginia HOA’s a “Super Lien” status in order to collect property debts in the event of a foreclosure. First Vice President Pearson noted that 22 states and the District of Columbia have laws providing HOA’s with Super Lien status.

Treasurer’s Report

Treasurer Robert Friedel addressed George Lawson’s remarks during Member Voice. He commented that Lawson was owed an apology regarding the fact that the last Finance Committee Meeting had been chaired by Director Gregory rather than by Finance Committee’s Vice Chair Lawson. Treasurer Friedel commented that he was responsible for the oversight regarding administration of the last committee meeting and noted that the Finance Committee will elect a new Chair. He also advised that Brandermill’s financial reports need to be updated and that several areas of the recently approved Financial Policy need to be reviewed and clarified. He noted that all of these issues will be addressed.

Directors’ Reports

Director Francis Hillman inquired about the timing for the start of work which is planned for the Brandermill marina. Manager Bailey responded that all of the estimates have been received. There are several issues requiring clarification, but the responding companies have said that they are prepared to begin the work immediately upon approval of the contract.

Director Ann Hunt invited residents to attend the grand opening of the new Harbour Pointe Playground at 4 p.m. this coming Sunday, June 12.

Community Manager’s Report

Manager Bailey notified members that BCA Directors had come directly to the BCA meeting from a Chesterfield Chamber of Commerce Summerfest at The Boathouse. At Summerfest our Directors interacted with County officials on a variety of issues. He noted that BCA Directors are “out there” representing Brandermill in the community. He also noted that our Directors have been participating in Chadwick Washington seminars regarding legal issues that affect HOAs in Virginia.

Manager Bailey reported on the activity of the Property Management Department (see page 27 of June 6, 2016 Board packet), noting that 49 applications had been processed in May of which 40 were approved as submitted.

Regarding covenant enforcement, Manager Bailey reported that 108 properties had been cited for violations in 42 neighborhoods, and 107 violations have been resolved during May. Five Hearing Panel cases were heard; three were for rental registration violations. Manager Bailey also reported that 20 disclosure requests had been received in May of which only six properties were in compliance upon property inspection.

Manager Bailey also updated the BCA Board on the status of abandoned properties (see pages 28-29 of the June 6, 2016 Board packet).

Manager Bailey reported that open space cleanup work is proceeding and has been completed in the area around Three Bridges (8’ on either side of the trail and 30’ from private property lines).

Manager Bailey indicated that there will be a revision in the work plan regarding open space cleanup. Maintenance will now follow the brush pickup zone schedule and will remain in the same zone for the remainder of the work week to clean up open space situated 8’ on either side of the walking trails.

Manager Bailey also reported that trees have been removed and bushes trimmed in the roundabout. President Davis asked if that was all the work planned for the current time. Manager Bailey replied in the affirmative, noting that some changes to the roundabout landscape are being considered but nothing major. Going forward, the Community Appearance and Maintenance Committee will be reviewing that.

Manager Bailey noted that the pump at the North Beach pool failed last Friday and a replacement pump was purchased at a 30% discount, resulting in a cost of $6,000. He reported that the Association is currently about $14,000 behind on revenues from memberships versus last year. The Finance Committee plans to look into pool revenues, and Manager Bailey noted that there is a lot of data for the Directors and the Finance Team to analyze. He attributed some of the decline in revenue to the newly created Couples Membership category as some members had switched from the Family Membership category to it. Non-membership revenue was also down.

Manager Bailey reported that the Community Services Committee is considering a locking gate for the entrance to the parking lot at the Harbour Pointe pool and clubhouse. He commented that installing the gate is the easy part, determining when and how to lock and unlock the gate would be more difficult.

Manager Bailey also reported that Community Services Committee will be consulting with The Timmons Group to consider ways to recondition/refurbish Sunday Park. Manager Bailey indicated there are sufficient funds in the Replacement Fund to replace playground equipment and other things, but before spending that money, the committee wants to consider all options and develop a comprehensive plan for Sunday Park.

Manager Bailey reported that VDOT has confirmed closure of Genito Road on Monday, July 11, 2016 for replacement of the bridge. BCA Staff will coordinate tree removal along Genito Road with the period of the road closure which might last for up to 28 days.

Committee Reports

NRC Chair Mamie McNeal reported that a lot of residents had contacted her to say that the BCA had done a great job improving the appearance along the parkways and at the roundabout. She thanked Manager Bailey and Staff for this work.

Chair McNeal also announced that the NRC will be hosting a community meeting at 7 p.m. on Wednesday, June 22, 2016 to be held at the Harbour Pointe Clubhouse. McNeal, on behalf of the NRC, has invited a County representative from the Department of Environmental Engineering to address the residents on a variety of topics, including the Chesapeake Bay Resource Protection Areas, neighborhood open space and stormwater management.

Committee Appointments

Director Hunt moved for approval of Mel Burton as a voting member of the Community Services Committee for a term ending in December 2018. Burton was approved unanimously by the BCA Board.

Discussion of the Proposed Outdoor Adventure Park

President Davis acknowledged hearing all the points made during Member Voice at this meeting as well as the comments made by others at the two previously held County public hearings.

Director Hillman expressed her concern that the developer and County have assumed that all traffic will be entering from Route 288. She voiced her concern that people will also be accessing the park from Genito Road and Powhite Parkway. She voiced her opposition to the proposed outdoor adventure park. Noting that she had been in favor when Sports Quest when it was proposed for development, Director Hillman sees this as a different venue.

Director Gregory expressed that he is having difficulty understanding the possible effects on traffic. He said that he agrees with Sam Rodgers that the County should definitely be asked to do a noise survey. He believes that the BCA Board should definitely take a position to ask the County to provide a noise survey before approving the project.

Director Pearson noted that there is a precedent for requiring a noise survey for a project of this scope. He reminded BCA Directors that a noise survey was required before The Boathouse was approved because of concerns over how sound would increase when traveling over the water. He noted that a BCA Board position requesting a noise survey plays into the timing around approval of the proposal. He commented that the County Planning Commission has a set period in which to call the issue to an up-or-down vote. Director Pearson noted that it is in Brandermill’s best interest to delay this decision and that calling for a noise survey aids in postponing a vote by the Planning Commission and the Board of Supervisors.

Director Pearson went on to say that he is not in favor of the BCA Board taking a position against the proposed park. He believes, if the board takes a position against the park, the County will shut down input from Brandermill. He expressed his belief that if Brandermill takes a position of supporting the park under certain circumstances, that the County will probably negotiate with Brandermill on key issues. He noted that the BCA Board would then be able to ask for a noise survey and for more information on proposed lane improvements for lefthand turn lanes. He noted that we don’t currently know the length of the proposed lefthand turn lanes to accommodate increased traffic on area roads. Director Pearson also noted that the County requires a certain minimum distance between the Route 288 interchanges at Route 76 and any proposed exit from southbound 288 onto Genito Road, but that the County sometimes waives this requirement.

Director Pearson added that we don’t know about decibel sound increases and suggested that we could raise these questions throughout the approval process. He again expressed his belief that the County wants this project to go forward and that Brandermill needs to support but shape the project.

The BCA Board agreed to craft a statement requesting a noise study analysis to compare current noise levels to expected noise levels as a way to more accurately determine the projected increase in average area noise levels. This statement would also ask the County Planning Commission to delay the hearing on this proposed development. Director Pearson asked that a first draft of this statement be prepared by Tuesday, June 7.

Director Gregory moved and Director Hillman seconded a motion to request that the County defer consideration of Waterford Park until it can execute a noise study analysis on the impacted areas as it currently exists and compared it to the impact of Waterford Park noise levels on those areas, in addition to having VDOT do a traffic study. This motion as unanimously approved by the BCA Directors.
 

Mark Your Calendars!

Posted June 3, 2016 at 2:06 PM
Mark your calendars for these three events on June 11, June 21 and June 22!

Saturday, June 11, 2016
6:00 p.m.
Brandermill Country Club
Farewell Event for Community Manager John Bailey
(This message courtesy of Brandermill Community Association)
Hors d'oeuvres and Cash Bar. RSVP by June 8, 2016 to Donna Allen at dallen@brandermill.com.
Tuesday, June 21, 2016
Public Meeting Room
10001 Iron Bridge Road
Chesterfield, VA 23832
Planning Commission Public Hearing
Waterford Park

(Proposed outdoor adventure park)
Planning commission agenda may be downloaded from www.chesterfield.gov/Planning.aspx?id=3446 later today.
Wednesday, June 22, 2016
7:00 p.m.
Harbour Pointe Clubhouse
NRC-Hosted Community Meeting
Presentation by Lorne Field
Environmental Engineering Department
Chesterfield County

Join us to learn the County's position on how and why maintaining our Reserved Protection Areas (RPAs) and non-RPA neighborhood open spaces is important.

 

Information Packet for June 6, 2016 BCA Board Meeting

Posted June 3, 2016 at 2:01 PM
The information packet for the upcoming BCA Board meeting is now available for downloading.

The proposed outdoor adventure park (Waterford Park) is on the BCA Board's agenda for discussion. Manager Bailey's cover memo (page 2 of current Board packet) details more items to be covered at this meeting.

The NRC encourages residents to read the draft minutes of the various BCA committees found within the Board packet. These committees are hard at work, planning not only this year's projects but next year's projects as well. Your feedback and participation NOW is important to them.

We encourage residents to attend BCA Board meetings to learn of Brandermill "happenings."