Archives for January 2017


NRC 2017 Annual Meeting

Posted January 20, 2017 at 12:53 PM
NRC Annual Meeting
Tuesday, January 24, 2017 (Rescheduled for February 16, 2017)
7:00 p.m.
Harbour Pointe Clubhouse

For more information about "why" this is a must-attend meeting, visit brandermillnrc.com/?id=7359.
 

NRC Commentary on January 17, 2017 BCA Board Meeting

Posted January 20, 2017 at 12:49 PM
Important Note: The below highlights are reported based on unofficial notes taken by NRC representatives who attended the above BCA meeting. Although we believe the below reporting is reliable and strive for accuracy, we cannot assure 100% accuracy. It is recommended to all readers that they read the approved BCA Board Meeting minutes when published.

President Davis introduced General Manager Cynthia Wright to her first official BCA Board meeting. Manager Wright expressed her thanks for the opportunity to work with the Directors, Staff and residents for the betterment of Brandermill.

Member Voice

John Borden (Bayport Landing) addressed the BCA Board about the agenda item regarding the future of the Brandermill pools. Borden emphasized that roughly 80% of Brandermill residents do not belong to the pools and only 20% purchased pool memberships in 2016. He emphasized the high pool costs paid by all members of Brandermill through their assessments for operation, maintenance and repairs to keep the pools functional. He advised the BCA Board of his concern about these costs and asked if the pools had ever been profitable. Based on the October 17, 2016 "BCA Pool Total" report, Director Pearson responded that from 2006 to 2011, the pools were profitable with the exception of two years when the losses were minimal. Borden stated that he is opposed to increasing assessments to achieve universal pool access. He also expressed his concern that there seemed to be a sense of urgency to adopt a plan for the pools, as the Directors are to vote on a plan at its February 2017 Board meeting.

Comments? >>

Jason Livingston (Long Shadow/Litchfield Bluff) informed the BCA Board that he is a long-time supporter of universal pool access ("UPA"). He asked the Directors to remember that radical changes to the pool fee structure was adopted three years ago with the purpose of cutting pool user fees in half and doubling the number of users. While the pool fees were cut in half, the number of pool memberships did not double. He noted that until the adoption of that fee structure change, the pools had been relatively self-sustaining with regards to operating costs, and the entire community had always contributed to the Reserve Fund. He advised the Directors that guest pass fees had also been lowered and made available to both residents and non-residents. Livingston stated that not surprisingly, as a result of low cost daily guest pass fees, resident usage of the pools as a percentage of total members declined and non-resident usage of the pools increased dramatically. He told the BCA Board that, according to his calculations, for the first 10 years of operation, non-resident fees were 14% of total, while for 2016, non-resident fees were as much as 25% of total fees.

He expressed his disappointment that the BCA Board is not even considering UPA as one of the options to fund pool operations and maintenance. Livingston noted that it had been asserted by the BCA Board that it would be necessary to raise annual assessments by $100 per residence in order to fully fund the pools and move to UPA, and that the BCA Board did not have the authority to raise the assessments by this amount. He advised the Directors that two parts of that assertion are inaccurate: (1) it would require an increase in the annual assessment of only $75 per household in order to fund the pools and move to UPA, and (2) this increase did not factor in the contribution of non-resident memberships and therefore might even be lower than $75.

Livingston advised the BCA Board that the last study conducted by the Board relative to UPA did not say that the pools were inadequate to sustain the increased usage resulting from UPA, only that it included calculations relative to the current size of the pools and the number of users that could be supported.

Citing his interpretation of Article V, Section 3(g) of the Association's covenants, Livingston advised the Directors that the maximum annual assessment could be raised more quickly than 5% per year. He noted that, based upon that language, the maximum annual increase allowed is cumulative and based on that restatement, assessments could be increased by the BCA Board by as much as $608 - more than enough funding to raise the annual assessment to fully cover the cost of the pools. President Davis stated that this Board would not accrue past maximum annual assessment increases.

Referring to the Master Plan adopted by the Association in 2008, Livingston read from page 84:

The swimming pool facilities in Brandermill will all be approaching the end of their life cycles within the next ten to fifteen years. The Master Plan proposes ways to plan for the necessary improvement and renovation of these facilities. The design goals for Brandermill pool facilities include the ideas of: providing a variety of state-of-the-art aquatic features at all swimming pools that serve users of all ages and demographics and to treat pool facilities as community parks that include year-round, non-swimming activities for use by all residents of Brandermill. If these two goals are met in the new pool designs then the concept of Universal Pool Access becomes even more important because the facilities will be used by more residents at more times throughout the year than they are currently being utilized."

Director Gregory asked Livingston how he would propose the BCA Board respond to the 82% of residents who do not currently use the pools if funding were increased and UPA adopted. Livingston responded that a 2007 survey of the residents had been conducted about six years ago when he was a director – the only survey that has ever been conducted – yielded 55% responding in-favor of UPA while 45% were opposed. He noted that to-date this was the best information available relative to community attitudes concerning the pools and universal access.

Livingston noted that the typical response of residents opposing UPA was: "they don’t want to pay for something they don’t use." He asserted, however, that residents currently pay for amenities they don’t use including the marina, walking trails, Sunday Park, etc., but they have the ability to use all of them. He also noted that the benefit of the pools is shared by all because they improve the property values of all residents. Lastly, he asserted that all residents are currently paying to subsidize the cost of the pools, even though they don’t have access to them unless they purchase a membership.

Borden presented an article written in the September 8, 2008 issue of The Village Mill which referred to a referendum on UPA failing to pass.

Comments? >>

Mamie McNeal (Planter’s Wood) addressed the Board as a resident speaking about the NRC. Reading from a prepared written statement, she responded to comments made by the Directors concerning the October 27, 2016 NRC minutes, noting that several of these comments were inaccurate. Although she was not able to complete her written statement, she did asked the BCA Board to reconsider their decision preventing the NRC from reporting on committee meetings.

Comments? >>

First Vice President’s Report

First Vice President Pearson discussed the recommendation of the Communication and Marketing Committee to transition from our current website provider to ForwardPass. Director Pearson moved and Director Hunt seconded a motion to accept the Committee's recommendation.

Advantages of doing so included the ability to handle such online functions as paying assessments, processing invoices, voting, posting calendars/events, signing up for pool memberships, making maintenance requests, and having an online directory.

Director Gregory asked about the relative cost associated with this recommendation. Director Pearson responded our existing web hosting package requires additional payment for operating system updates and security - something that is normally included in the web hosting package. This additional charge would not be included when the BCA website is hosted by ForwardPass. The change would take approximately 90 days to implement, and the annual cost for ForwardPass would be $6,000.

Director Friedel made a substitute motion that the recommendation be submitted to the Finance Committee for review before the BCA Board considers it for a vote. This substitute motion did not receive a second.

The original motion passed with a vote of 6:1 (with Director Friedel voting against).

President Davis asked if the Communications and Marketing Committee would be lead contact for new web design. Director Pearson replied that the new website would follow a template created by ForwardPass, and its layout would look much like Woodlake's (https://woodlakeonline.com/woodlake-community-association-wca/).

Comments? >>

Treasurer’s Report

Treasurer Friedel commented that we have a new, highly qualified and experienced General Manager in Cynthia Wright. He also noted that the community pools have been Brandermill’s "third rail," meaning that the subject is highly charged and difficult to discuss. He reminded the Directors and the community that the pools represent a significant opportunity for the Association to come together.

Comments? >>

Directors' Reports

With regards to the Self-Help Policy, Director Hillman commented that relative to the BCA Board’s previous discussion of Self-Help being applicable to all properties, the policy was originally proposed to the BCA Board as applying only to foreclosed and abandoned properties.

Director Gregory reported on his discussion with Brandermill Country Club management regarding the issue of cleaning up the area between Hole #1 and Brandermill Parkway. The Country Club has agreed to remove dead trees and limb up others in order to improve the appearance of that area.

Director Gregory also thanked Director Pearson for his leadership and hard work in searching for a general manager. Directors Hillman and Friedel voiced their concurrence.

Comments? >>

General Manager’s Report

Working with an "open door" policy, Manager Wright reported that she has been on the job for two weeks and has found the staff to be helpful and cooperative. She commented that the focus will be on customer service and Association financial responsibility. Staff department heads will be submitting weekly reports to her which would enable her to provide a monthly report to the Directors and community.

Comments? >>

Future of the Brandermill Pools

President Davis invited residents to attend the January 18, 2017 joint meeting of the Finance and Community Services Committees to give input regarding the future of the pools. President Davis informed the residents that this topic will then be discussed at the February 2017 Board meeting, after receiving input from residents and recommendations from the Finance and the Community Services Committees.

Comments? >>
 

January 2017 Meeting Reminders

Posted January 13, 2017 at 1:51 PM
The NRC reminds residents of the following meetings:

Tuesday, January 17 BCA Board Meeting
7:00 p.m.
Harbour Pointe Clubhouse

Visit the NRC web site (www.brandermillnrc.com/?id=7360) for this BCA Board meeting's information packet.
Wednesday, January 18 Special Meeting: Future of Brandermill Pools
7:00 p.m.
The Brandermill Church

The Finance Committee and the Community Services Committee will hold a joint meeting to discuss the future of Brandermill pools. Visit the BCA web site (brandermill.com/page/future-brandermill-pools-2017) for information about this meeting and the pools.
Tuesday, January 24 NRC 2017 Annual Meeting
7:00 p.m.
Harbour Pointe Clubhouse

NRC Reps are encouraged to attend this meeting, as quorum is required to vote on NRC Task Force recommendation and to hold election of 2017 NRC officers. Visit the NRC web site (www.brandermillnrc.com/?id=7359) for information about this meeting.

The NRC encourages all residents to attend BCA Board and Committee meetings to learn of Brandermill "happenings."

 

NRC 2017 Annual Meeting Postponed

Posted January 9, 2017 at 10:30 AM
Due to inclement weather, the NRC 2017 Annual Meeting originally scheduled for Tuesday, January 10 will be rescheduled for later this month. Before announcing a new date, we will seek availability of a meeting location from the BCA office which is closed today due to harsh weather conditions.

Thank you for your forbearance. We look forward to seeing you later this month.

Note: The BCA Board meeting originally set for today has been rescheduled to Tuesday, January 17 at 7 p.m. Location to be announced.

Schedule Adjustments Due to Snow

Posted January 8, 2017 at 4:42 PM
This message courtesy of Brandermill Community Association

In an abundance of caution in order to ensure safety:

  • The Board of Directors Meeting, which was originally scheduled for tomorrow, Monday, January 9, has been rescheduled for Tuesday, January 17 at 7 p.m.; location to be determined.
  • The BCA Office will be closed tomorrow, Monday, January 9. Additional information about the office schedule for Tuesday will be determined tomorrow.
 

Information Packet for January 9, 2017 BCA Board Meeting

Posted January 6, 2017 at 11:38 AM
The information packet for the upcoming BCA Board meeting is now available for downloading.

An agenda item is the "Future of Brandermill Pools" (see pages 43-44 of current Board packet). There is also an announcement of a joint meeting of the Finance Committee and Community Services Committee on Wednesday, January 18 at 7 pm, at The Brandermill Church. Residents with an interest in the pool issue should plan to attend and participate in the discussion.

The NRC encourages residents to read the minutes of the various BCA committees found within the Board packet (pages 45-50). These committees are hard at work, planning not only this year's projects but next year's projects as well. Your feedback and participation NOW is important to them.

We encourage residents to attend BCA Board meetings to learn of Brandermill "happenings."
 

Mark Your Calendars!

Posted January 4, 2017 at 10:11 AM
NRC 2017 Annual Meeting
Tuesday, January 10, 2017 (rescheduled for February 16)
7:00 p.m.
Harbour Pointe Clubhouse

Happy New Year! Start your year of volunteerism by attending the upcoming NRC 2017 Annual Meeting. Agenda items will include:

  1. NRC 2016 Chair Annual Report
  2. NRC 2016 Task Force recommendation to create an independent organization with no official ties to the BCA. To learn more about the Task Force's recommendation,
  3. Election of NRC 2017 officers. The Nominating Committee is pleased to present the NRC 2017 slate of officers for your consideration.

All Brandermill residents are invited, but NRC Reps should definitely plan to attend this meeting as quorum is needed for voting.